3.1 Processing related to the IZA@LISER Network
3.1.1 Admission and management of members
The IZA@LISER Network brings together researchers and fellows in order to promote academic collaboration and scientific exchange. Membership in the network requires the processing of certain identification and professional data.
More information
Purposes of processing
Personal data are processed in order to assess and manage membership within the IZA@LISER Network, including the creation and administration of member accounts.
They are also used to create, maintain and update public and private member profiles, ensure accurate affiliation information, and facilitate communication within the network.
Legal basis
Processing relating to the administration and governance of the IZA@LISER Network is based on Article 6(1)(f) GDPR (legitimate interest in managing and promoting a scientific research network).
Processing relating to the creation, and management of user accounts and profiles for IZA@LISER Network members and the acceptance of the applicable membership terms of use is based on Article 6(1)(b) GDPR (performance of a contract).
Categories of personal data
Identification and professional information such as name, academic title, institutional affiliation, professional biography, research interests, academic identifiers (e.g., ORCID) and contact details.
Recipients
Authorized LISER administrative staff, Platforms users (for data designated as publicly visible) and external service providers who process personal data on LISER’s instructions in accordance with Article 28 GDPR.
Retention
Personal data are retained for the duration of affiliation/membership and for a limited period thereafter where necessary for administrative continuity, legal compliance, or research record-keeping.
3.1.2 Discussions Papers Series
The Discussion Papers Series enables the dissemination of research produced by IZA@LISER Network. In this context, LISER processes identification and professional data relating to authors.
More information
Purposes of processing
Personal data are processed in order to receive and manage manuscript submissions, verify authorship information, and communicate with authors throughout the editorial process.
Where a manuscript is accepted, personal data are further processed to prepare the paper for publication, ensure proper attribution of authorship, and make the Discussion Paper available through the Platforms.
Publication also involves the dissemination and indexing of the paper as part of the scientific working paper series, thereby contributing to academic exchange and the visibility of research outputs.
Legal basis
Processing relating to the submission of Discussion Papers is based on Article 6(1)(f) GDPR (legitimate interest in the dissemination and management of scientific research).
Categories of personal data
Identification and professional information such as name, institutional affiliation, academic identifiers (e.g., ORCID), contact details.
Recipients
Authorized LISER editorial staff, Platforms users (for data designated as publicly visible) and external service providers who process personal data on LISER’s instructions in accordance with Article 28 GDPR.
Retention
Personal data relating to manuscript submissions are retained for as long as necessary to manage the editorial process and ensure administrative accountability.
Where a Discussion Paper is accepted and published, author information and publication metadata are retained as part of the scientific working paper series and the academic record.
3.1.3 World of Labor
The World of Labor platform enables the publication of policy-oriented research articles aimed at disseminating economic knowledge to a broader audience. In this context, LISER processes identification and professional data relating to authors and individuals involved in the editorial process.
More information
Purposes of processing
Personal data are processed in order to receive and manage article submissions, coordinate the editorial and peer review process, and communicate with authors throughout the evaluation process.
Where an article is accepted, personal data are further processed to prepare the article for publication, ensure proper attribution of authorship, and disseminate the content through the WOL platform.
Publication may also involve dissemination, indexing, and archiving as part of the scientific and policy-oriented publication record.
Legal basis
Processing relating to the submission and editorial evaluation of articles is based on Article 6(1)(f) GDPR (legitimate interest in managing scientific and policy-oriented publications).
Processing relating to the publication of articles following the conclusion of an authorship/publication agreement is based on Article 6(1)(b) GDPR (performance of a contract).
Categories of personal data
Identification and professional information such as name, institutional affiliation, academic identifiers (e.g., ORCID), contact details, and information necessary to formalize authorship/publication agreements and publication records.
Recipients
Authorized LISER editorial staff, Platforms users (for data designated as publicly visible), electronic signature service providers used to formalize authorship/publication agreements (e.g., Adobe Sign), and other external service providers who process personal data on LISER’s instructions in accordance with Article 28 GDPR.
Retention
Personal data relating to submissions and peer review are retained for as long as necessary for editorial management and accountability. Published articles form part of the academic and policy publication record and are retained accordingly.
3.2 Processing related to Platforms use and communication
3.2.1 Platforms access and technical logs
LISER processes certain technical data when users access the Platforms in order to ensure their proper functioning and security.
More information
Purposes
Personal data are processed to ensure the technical functionality, stability, and security of the Platforms, to detect and prevent misuse or unauthorized access, and to maintain the integrity of the Platforms.
Legal basis
Processing is based on Article 6(1)(f) GDPR (legitimate interest in ensuring the security, proper functioning, and protection of the Platforms and their users).
Categories of personal data
Technical information such as IP address, browser information, timestamps, accessed pages.
Recipients
Authorized LISER technical and administrative staff, as well as external service providers who process personal data on LISER’s instructions in accordance with Article 28 GDPR.
Retention
Technical logs are retained for a limited period necessary to ensure security and system integrity, unless further retention is required in the context of security incidents or legal obligations.
3.2.2 Contact form
When users contact LISER through the contact forms available on the Platforms or by email, personal data are processed in order to respond to their enquiries.
More information
Purposes
Personal data are processed to receive, manage and respond to enquiries submitted via the contact forms on the Platforms or by email, and to ensure appropriate follow-up where necessary.
Legal basis
Processing is based on Article 6(1)(f) GDPR (legitimate interest in responding to communications and managing enquiries addressed to LISER).
Categories of personal data
Identification and contact information such as name, email address, message content.
Recipients
Authorized LISER technical and administrative staff, as well as external service providers who process personal data on LISER’s instructions in accordance with Article 28 GDPR.
Retention
Personal data are retained only for as long as necessary to process the enquiry and any related follow-up, unless further retention is required to comply with legal obligations or to establish, exercise or defend legal claims.
3.2.3 Institutional newsletters
LISER processes personal data in order to distribute institutional newsletters and updates relating to the activities of the Platforms.
More information
Purposes
Personal data are processed to send newsletters, institutional updates and information about activities, publications or events related to the Platforms.
Legal basis
Processing is based on Article 6(1)(a) GDPR (consent). Subscribers may withdraw their consent at any time, in particular by using the unsubscribe link included in each newsletter, without affecting the lawfulness of processing carried out prior to withdrawal.
Categories of personal data
Identification and contact information such as email address.
Recipients
Authorized LISER staff responsible for communication activities, and external email distribution service providers acting on LISER’s instructions in accordance with Article 28 GDPR.
Retention
Personal data are retained for as long as the individual remains subscribed to the newsletter. In the event of prolonged inactivity, contact details may be removed from the mailing list after a reasonable period.
3.2.4 Organization of events
LISER processes personal data in connection with the organization of academic conferences, workshops and related events within the framework of the Platforms.
More information
Purposes
Personal data are processed to manage event registrations, organize participation, coordinate logistical arrangements, communicate with participants, and ensure the proper conduct of academic events.
Where applicable, personal data may also be processed to facilitate follow-up communication relating to the event.
Legal basis
Processing relating to the organization, administration and coordination of events is based on Article 6(1)(f) GDPR (legitimate interest in organizing and managing academic activities).
Categories of personal data
Identification and professional information such as name, affiliation, contact details, participation preferences.
Recipients
Authorized LISER administrative and organizational staff, and, where necessary, external service providers involved in the organization of events (such as venue providers or technical service providers) acting on LISER’s instructions in accordance with Article 28 GDPR.
Retention
Personal data are retained for the duration necessary to organize and manage the event and to comply with applicable administrative, accounting and legal obligations.
